CollectHQ — all-in-one software for drug & alcohol collection sites · now in beta Independent tool · not affiliated with the U.S. DOT
CHQ CollectHQBETA Collection-site operations · DOT random + daily work
DOT & non-DOT · mobile + brick-and-mortar

Run the whole collection site — and prove every draw.

Scheduling, donors, chain of custody, MRO review, invoicing and equipment — plus audit-defensible DOT random selection and MIS — in one workspace. Pay only when you run a draw or file a report. Records are free forever.

No credit card Reconstructible draws 49 CFR Part 40 built in
app.collecthq.com/random-selection
Q3 · DOT Random selection
Tokens 4745
MR
Marcus Reed
Ridgeline Freight · CDL
In pool
TS
Tara Silva
Ridgeline Freight · CDL
◆ Selected
DO
Devon Okafor
Harbor Transit · CDL
In pool
LN
Lena Novak
Harbor Transit · CDL
In pool
JB
Jamal Boyd
Summit Haul Co · CDL
◆ Selected
✓ CertificateCHQ-2026-0917 generated
Pool snapshot hash
a1f0…9c4
✓ CSPRNG · reconstructible
Chain of custody

Log a test in seconds — sealed and audit-ready.

Walk a donor through collection with the right CCF and reason built in. DOT or non-DOT, urine, oral or breath — the record writes itself to the audit trail.

  • Guided CCF — the federal form, prefilled from the donor and company.
  • Every test type — urine, oral fluid, breath alcohol; DOT & non-DOT.
  • Sealed & logged — specimen ID, custody, and result routed to MRO.
app.collecthq.com/donors/new-test
Collection Step 2 of 5
Aiko Park
RandomPre-emp
Urine · DOTBAT
Summit Haul Co
7841 2205 09
✓ Specimen sealed · custody started
One workspace

And everything else a collection site runs on.

The whole operation lives in the same place as your DOT program — here's a slice of each, in the actual app.

Scheduling
9:00
Pre-employment · 3 donors
Ridgeline · Main site
10:30
— open —
1:15
Mobile BAT · yard
Harbor Transit · Unit 2
Scheduling & mobile dispatch. Walk-ins and on-site jobs in one calendar.
MRO review
ReviewedMarcus ReedNegative
PendingReviewedTara SilvaVerifying
PendingDevon OkaforAwaiting lab
MRO review queue. Results routed, verified, logged.
Companies
Ridgeline Freight48 drivers50%
Harbor Transit31 drivers50%
Summit Haul Co12 drivers25%
Client companies & pools. Agency, rate and roster per company.
Equipment & sites
Alco-Sensor FSTMain siteCalibrated
Evidential BATMobile Unit 2Calib · 14d
Split-specimen kitsMain siteQty 42
Equipment across locations. Track units, calibration and moves.
MIS report · Appendix J
Total tests (2026)214
Verified positives3
Refusals1
✓ Ready to file · DOT F 1385
MIS assembled for you. Computed from your real records.
Reports
8
Draws · Q3
214
Tests YTD
98%
On time
Program at a glance. Compliance, volume and revenue.

Built to survive an audit

Every selection is built for 49 CFR Part 40 audit defensibility — the draw itself is reconstructible from stored data.

Selection engine

CSPRNG random draws

Each pool member gets an operating-system CSPRNG random value; members are sorted and the top N selected — equal probability every draw, drug and alcohol drawn independently per §382.305. The algorithm text is stored on every draw event.

Artifacts

Selection certificates & print packs

Auditor-ready certificates with pool-snapshot hash, RNG method, and performer identity. One-click DOT print pack for the whole program file.

Records

Pool & result lifecycle

Roster changes, notifications, completions, cancellations with reasons, refusals, return-to-duty and follow-up plans — all logged to a tamper-evident audit trail.

Reporting

MIS data assembly

Annual DOT MIS report data (49 CFR §40.26, Appendix J) computed from your actual testing records — laid out to mirror the federal form.

Rates

Agency rate schedules

Current-year minimum random testing rates per agency built in, with per-company overrides and a documented reason required for additional draws.

Operations

Run the day-to-day, too

Donors, companies, appointments, test forms, MRO review queue, invoicing, estimates, equipment and training logs — the whole collection site in one workspace, not just the random pool.

How it works

Create your accountSign up in minutes and get 10 free tokens to start — no credit card required.
Build your poolAdd client companies and drivers, and set each company's DOT agency and testing rate.
Run your programRun audit-defensible random selections, print certificates, and file MIS reports.
Pay as you go2 tokens per selection event. Buy more anytime — tokens never expire, and viewing and editing records is free.

Pay-as-you-go pricing

No subscription. No per-driver fees. Tokens never expire — a typical 10-driver pool spends about 8–10 tokens a year, instead of the $2,400+ a year conventional TPA software costs.

Starter
$10
10 tokens · $1.00 each
Start
Growth
$25
30 tokens · $0.83 each
Start
Plus
$50
75 tokens · $0.67 each
Start
Pro
$100
200 tokens · $0.50 each
Start
Bulk
$200
500 tokens · $0.40 each
Start

Full cost breakdown on the pricing page. Payments processed by Stripe.

Start running your program today.

Ten free tokens, no credit card. Your records stay free forever.

Create your account →